Camping | Midwest Horse Fair

Camping is now sold out - please place your name on the Waitlist and if campsites become available we will contact you.

Important Camping Information:

The Alliant Energy Center has just notified us that the Public Health Dept has greatly reduced the number of camping permits approved for camping on Willow Island.

With this reduction in campsites, we are regrettably changing our policy of who is eligible to reserve a campsite with the Midwest Horse Fair on Willow Island and we are no longer able to offer camping to volunteers.

Camping policies:

NEW: Only HORSE PARTICIPANTS and EXHIBITORS (with verified booth space) will be allowed to reserve camping on this reservation form. Any reserved spaces must be for the use of camping only. Parking storage or supply trailers, without the intention of camping, is prohibited.
NEW: Each Reservation MUST be made by person occupying the campsite. Reservations made with a DUPLICATE EMAIL OR IP ADDRESS will not be processed (and you will not be charged) and the reservation will be canceled.
NEW: Midwest Horse Fair Mounted Horse Patrol will receive additional information regarding camping from Horse Patrol Coordinator when Selected.
By completing the camping reservation you affirm that you and everyone in your party will comply with the Midwest Horse Fair Camping Policies & Procedures.
Reselling or transferring of the reservation, in any way, to a third party is strictly prohibited and nullifies the reservation. Midwest Horse Fair is under NO obligation to honor any agreement that you make with a third party.
Anyone found camping in a site whose name is not on the camping reservation will not be allowed to stay.
Campers who violate camping policies & procedures jeopardize their ability to camp at the Midwest Horse Fair in the future.
Midwest Horse Fair reserves the right to limit the number of campsites reserved per company or organization.
A minimum of three nights of camping is required.
Cost of camping does not include admission and campers are required to purchase a 3-Day wristband separately.
Admission wristbands will be checked as you enter and exit the camping area throughout the weekend.
Registered campers must be 18 years of age as of fair weekend or accompanied by an adult.
To access the showers between 11:00 p.m. and 5:00 a.m. you will need to use the west door of Pavilion One (closest to Pavilion Two). For security purposes, all other areas of Pavilion One are closed unless you have the appropriate after-hours Pavilion Badge.
Personal motorized vehicles such as golf carts, personal utility vehicles, and gators are not permitted.
Security will be on-site throughout the weekend.
No horses are allowed in designated camping areas or individual camping spots.
No generators allowed.

Cancelation Policy

You may cancel your camping reservation for any reason. To receive a refund, your cancelation must be made by January 1st – there are NO exceptions. Cancelation must be made in writing. Please send an email to horses@midwesthorsefair.com stating that you would like to cancel your camping reservation. Please note: If you are applying for a clinic, you may not find out if you are accepted until after the January 1st cancelation deadline. Please DO NOT reserve a campsite and risk losing your camping fee. Instead we recommend that you place yourself on the Electric Site Wait List when the application opens in December and be among the first called if we have cancelations.

Camping site

All electric spots include water hook-up (weather permitting)
Option for 30 amp guaranteed electricity (limited number of spots available on a first-come, first-serve basis)
Option for 50 amp guaranteed electricity (limited number of spots available on a first-come, first-serve basis)
Non-electric spots are available in the center of Willow Island
One vehicle per camping spot is allowed to remain on Willow Island. Vehicles must be parked in front of your designated camping spot and permit prominently displayed.
Each electrical post is for a single designated camping spot, sharing posts is not allowed.
Requests for specific sites will be considered, but not guaranteed.
All electric sites will be pre-assigned before your arrival and your site number will be sent via email in March. Non-electric sites will be assigned upon arrival at the fair.

Instructions to be placed on the Electric Waiting List:

Fill out the below reservation form
Under Camping Options, you may select "Electric Waitlist Only" or Non-Electric (when you select Non-Electric you can then select "add me to the Electric Waitlist," if desired.)
If you select Non-Electric, pay by credit card after submitting reservation.

Check-in procedures and camping permits

Check-in for camping is on Wednesday of fair week from 3:00 p.m. - 8:00 p.m., and Thursday from 8:00 a.m. - 9:00 p.m. Arrival before Wednesday at 3:00 p.m. is prohibited.
NEW: If a camper fails to occupy their assigned camping site by 9:00 p.m. on Thursday of fair week, MHF shall have the right to cancel the camping reservation, reassign the campsite to another camper and the camping fees will be forfeited. Future camping privileges may also be revoked.
Horses are not allowed on the grounds until Thursday of fair week at 8:00 a.m. and must be unloaded before entering the camping area.
Parking Permits will be numbered and distributed with your Camping Permit upon check-in.
Your Midwest Horse Fair Camping Parking Permit and Camping Permit must be displayed at all times.
Camping Parking Permit valid only at Olin Avenue entrance.
No person shall camp in any area except as designated and with prior approval.
Campers must provide names of everyone in their camping party to the Midwest Horse Fair office.
For safety reasons, once you have parked the camper you must remain parked for the entire weekend. Campers are required to stay in place until 5:00 p.m. on Sunday.
All items (this includes horses & any supplies, exhibitor supplies, etc.) must be unloaded before you are able to park in the camping area.

Alliant Energy Center rules & regulations:

The Alliant Energy Center is closed from midnight to 6:00 a.m. Quiet must be observed during these hours.
No firearms, fireworks, or dangerous weapons are permitted on the Alliant Energy Center premises.
Fires are permitted only in campers’ own gas grills.
Charcoal grills are not allowed on Alliant Energy Center grounds.
All liquid and solid refuse must be placed in designated receptacles.
Swimming, fishing, and boating are not permitted in Alliant Energy Center ponds.
No amplified noise is permitted without permission.
No noisy, drunk, or disorderly person shall be permitted to remain on the premises.
Alliant Energy Center grounds must be vacated by 10:00 p.m. on Sunday.

WILLOW ISLAND CAMPING

Spectators can visit the Dane County Park System to learn about other camping options in the area.

Questions?

Call 920.623.5515 or e-mail

Fill out my online form.